The Importance of Proofreading
Proofreading
Proofreading means examining your text carefully to find and correct typographical errors and mistakes in grammar, style, and spelling. Here are some tips.Before submitting or printing an academic research paper, essay, email, memo, or any other written document, it is very important to carefully proofread it. Proofreading of written material is the final and essential step that must be taken before a document can be considered complete.
When proofreading a document, you should first read it slowly and carefully to determine whether or not it communicates its message. If the title or the introductory paragraph do not clearly signal the intent of the paper or if the paragraphs which follow do not naturally flow from that introduction, you might want to rewrite those parts of your paper. If the research does not seem to verify what you are attempting to communicate, you may wish to rethink your thesis or you may need to conduct further research.
Once that part of the proofreading process, the overview editing, has been completed, it is time to perform a more exacting analysis of the paper. During this part of the proofreading procedure, you should search for errors in spelling, word usage, grammar, and punctuation. After all, a poorly written paper cannot possibly communicate its message properly to the reader.
Proofreading symbols for general instructions
The instruction | The mark in the margin | The mark in the copy |
---|---|---|
"Stet" Leave the text as it was and ignore any marks that have been made | | |
Remove all these non-textual marks | Circle round marks to be removed | |
Query this with the author, printer or publisher | | Circle round text to be queried |
Proofreading symbols for inserting, deleting and changing text
The instruction | The mark in the margin | The mark in the copy |
---|---|---|
Text to be inserted | The text and then | |
Additional text supplied separately | A letter in a diamond identifying the supplied text, e.g. | |
Delete character | ||
Delete text | ||
Delete character and close space | ||
Delete text and close space | ||
Character to replace marked character | The new character | |
Text to replace marked text | The new text |
Proofreading symbols for changing the look of the text
The instruction | The mark in the margin | The mark in the copy |
---|---|---|
Change to the correct font | Circle round character(s) to be changed | |
Change this badly printed text | Circle round character(s) to be changed | |
Put this in italics | ||
Remove italic, replace with upright | Circle round character(s) to be changed | |
Put this in capitals | ||
Put this in small capitals | ||
Change to lowercase | Circle round character(s) to be changed | |
Put this in bold | ||
Turn this upside down | Circle round character(s) to be changed | |
Raise character(s) to superscript | ||
Lower character(s) to subscript |
Proofreading symbols for punctuation
The instruction | The mark in the margin | The mark in the copy |
---|---|---|
Comma | ||
Full stop | As above | |
Semi-colon | As above | |
Colon | As above | |
Apostrophe | As above | |
Single quote mark(s) | As above | |
Double quote marks | As above | |
Ellipsis | As above | |
Dotted leader | As above | |
Hyphen | As above | |
Dash | As above | |
Solidus or slash | As above |
Proofreading symbols for layout
The instruction | The mark in the margin | The mark in the copy |
---|---|---|
Paragraph break | ||
Remove paragraph break | | |
Indent | | |
Remove indent | ||
Justify left or right | | |
Centre | ||
Insert space between characters | ||
Insert space between words | ||
Reduce space between characters | ||
Reduce space between words | ||
Remove space | ||
Insert space between lines | The mark starts in the margin and extends between the lines. If it is not a single line-space, give size | |
Remove space between lines | The mark starts in the margin and extends between the lines |
Proofreading marks, Proofreading symbol chart, Proofreading symbols, Proofreading chart, Proofreading table, Proofreading marks table, free mba notes, cms hyderabad, cmsian, valiant cmsian, free bba hons notes, free mba hons notes, free bba and mba hons notes, all bba hons note online, online free bba hons notes, cms hyderabad, cms college, onilne free notes of bba hons, bba free notes, cmsian free notes, cmisan website, valiant cmsian website, free bba hons notes website, cms free notes website